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Online check-in: Information for members of the university

What is this about?

In the case of events at which attendance is necessary, it is essential to ensure that the contact data of all persons taking part in the event is recorded. The purpose is to prevent the spread of infection. Should a person present have COVID-19, the health agencies can use this data to track and trace contacts and break the chain of infection at an early stage. This is an effective way to inhibit the spread of the coronavirus.

 

How does online check-in work?

The University of Koblenz-Landau will provide a web app that makes check-in easy for all events requiring attendance. All participants at an event are to report in on-site; members of the university as well as guests. The app will show the time and location of the event; in the case of some venues it will also be possible to book seats in advance. If a COVID-19 infection is reported, it will be possible to generate lists of all participants at the event and to rapidly trace contacts.

Online check-in can be used both for events registered in KLIPS (campus management system of the university), as well as for events that are not registered in the system. Please therefore:

  • Use the check-in system for any type of event you plan to attend to ensure guaranteed and unproblematic contact tracing if necessary.
  • As a member of the University of Koblenz-Landau (students as well as academic and non-academic staff), please enter your university e-mail address for this purpose.

 

A note to students:

Students of the University of Koblenz-Landau do not have to enter all of their contact details for every check-in. These will be automatically obtained via KLIPS should tracking and tracing become necessary. Important: For this reason, it is important to ensure your contact information in KLIPS is up to date! Please review your entered semester address and telephone number and update this information if necessary. You can find out how to update your information in KLIPS here (German only).

A note to lecturers:

If you are running a registered course, you can find additional information on the teaching staff information page.

 

The web app for the online Check-in is available under: http://uni-ko-ld.de/seats.

To switch to the English interface: 

  • click the 'Sprache' menu in the lower righthand corner in the desktop view.
  • click the burger menu in the lower lefthand corner in the mobile view and choose "Sprache".

 

Check-in for registered events

If your event is registered in KLIPS, the various possible check-in procedures are as follows:

 

Variant 1: Log-in using a QR code

If a QR code has been created for your event location, please use the QR code to check in. Please proceed as follows:

  • Scan one of the QR codes posted at the event location. Either:
    • the QR code on one of the assigned seats or
    • the QR code of the event location
  • You will be forwarded to the log-in page.

 

Important: Remember to observe social distancing rules when scanning the QR code!

 

  • Enter your university e-mail address and the relevant password to log in. The check-in information for your event location will be immediately displayed.
  • Verify your check-in information is correct.
  • Click on ‘Check in’ (green button)

 

Variant 2: Log-in via URL

If a QR code has not been created for your event location or if you are unable to scan the QR code, please proceed as follows:

  • Go to the event location and open the following URL in the browser of your end device: 
  • Chose the Campus your are on.
  • Enter your university e-mail address and the relevant password to log in.
  • Select the appropriate event from the list of events.
  • Verify your check-in information is correct and enter your seat number if available.
  • Click on ‘Check in’ (green button)

 

Important: Check-out

  • Please click on ‘Check out’ (red button) in the web app at the end of the event.
  • Please then immediately leave the event location, maintaining a minimum distance of 1.5 m from other attendees.
  • Do not forget to check out if you leave the event location before the end of the event!

 

Check-in for unregistered events = Free check-in

If your event is not registered in KLIPS, it is important that you still use the online check-in system. The various possible procedures for free check-ins for non-KLIPS-registered events are as follows:

 

Variant 1: Log-in using a QR code

If a QR code has been created for your event location, please use the QR code to check in. Please proceed as follows:

  • Scan one of the QR codes posted at the event location. Either:
    • the QR code on one of the assigned seats or
    • the QR code of the event location
  • You will be forwarded to the log-in page.


Important: Remember to observe social distancing rules when scanning the QR code!

  • Enter your university e-mail address and the relevant password to log in.
  • The check-in information for your event location will be immediately displayed. Verify your check-in information is correct.
  • Click on ‘Check in’ (green button)

 

Variant 2: Log-in via URL

If a QR code has not been created for your event location or if you are unable to scan the QR code, please proceed as follows:

  • Go to the event location and open the following URL in the browser of your end device:
  • Choose the Campus you are on.
  • Enter your university e-mail address and the relevant password to log in.
  • Select the ‘Free Check-in’ button under the event list.
  • Enter all of the required information.
  • Click on ‘Check in’ (green button)

 

Important: Check-out

  • Please click on ‘Check out’ (red button) in the web app at the end of the event.
  • Please then immediately leave the event location, maintaining a minimum distance of 1.5 m from other attendees.
  • Do not forget to check out if you leave the event location before the end of the event!

 

Frequently asked questions (FAQs)

 

Here you will find information on how to scan a QR code with an Android device or Apple device.

If you can log in after scanning the QR code, but cannot register for the appropriate event, please do the following:

  • Please report immediately that the QR code provided is not working. Write a short e-mail to and enter the event information.

Subsequently, you will be able to check in via the event list:

  • Click on the "To event list' button displayed below.
  • Search for the event that you are currently attending in the event list displayed and select it.
  • Now you should be able to check in to your event.

If your event does not appear in this list, click on the ‘Free Check-in’ button (displayed below the list). Manually enter the room number and (if possible) your seat number to complete check-in.

If you were not able to check in at the beginning of the event (perhaps due to technical problems) or have forgotten to check in, please ask the event supervisor for the TAN of the event. Using the TAN, you can subsequently check in:

  • Go to http://uni-ko-ld.de/seats
  • Choose the Campus on which the event took place.
  • Log in by entering your university e-mail address.
  • Click on the ‘Post Check-in’ button below the event list to begin your subsequent check-in.
  • Enter the TAN you have been given and complete check-in.

Important: Subsequent check-in is only possible for registered events.

Information you enter while checking in on-site is encrypted for 28 days and saved to the servers of the University of Koblenz-Landau. It will not be subject to processing. On expiry of this period, your data will be permanently deleted. The information will only be used to create lists with the relevant contact data from KLIPS if this data is actually required for track and trace purposes. In this case, contact data lists will be transferred to the health authorities.

What happens if a COVID-19 infection is detected?
In this case, the health authorities will trace the attendees at the corresponding event. These will also decide whether and which persons may need to self-isolate.

 You can find additional information on aspects relating to COVID-19 and semester activities on the ‘Corona Update’ page and on the information page for the 2020/2021 winter semester.